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Company Secretarial Services – Your Guide to Compliance & Efficiency 公司秘書服務是什麼？企業合規營運的關鍵指南

Discover the role of company secretarial services in ensuring legal compliance, governance, and smooth business operations.


What Are Company Secretarial Services?

Company secretarial services ensure a business complies with statutory and regulatory obligations. A Company Secretary acts as the backbone of corporate governance, managing filings, record-keeping, and communication with government authorities.


Key Responsibilities of a Company Secretary

  1. Statutory Compliance:

    • File annual returns and update company details with the registry (e.g., Hong Kong Companies Registry).

    • Maintain registers of directors, shareholders, and significant controllers.

  2. Governance Support:

    • Organize board and shareholder meetings, draft minutes, and ensure adherence to corporate bylaws.

  3. Legal Updates:

    • Monitor changes in corporate laws and advise on necessary actions.

  4. Document Management:

    • Safeguard statutory records, share certificates, and common seals (optional).

  5. Disclosure Obligations:

    • Handle filings for changes in directorship, share capital, or registered office.


Why Are Company Secretarial Services Important?

  • Avoid Legal Penalties: Missing deadlines for filings (e.g., annual returns) can result in fines or prosecution.

  • Enhance Corporate Governance: Ensure transparency and accountability for investors and stakeholders.

  • Focus on Core Business: Free up management to prioritize growth while Sum & Sam handle compliance.


Consequences of Non-Compliance

  • Fines, legal action, or company strike-off.

  • Damage to business reputation and investor trust.

  • Operational disruptions (e.g., frozen bank accounts).


FAQ Section

Q1: Can a company director act as the Company Secretary?

A: In Hong Kong, directors can serve as secretaries only if they are local residents. If a company has only one director, that director cannot also serve as the company secretary. For listed companies, an independent secretary is mandatory.


Q2: How often must annual returns be filed?

A: In Hong Kong, private companies must file annually within 42 days of the incorporation anniversary.


Q3: Are secretarial services required for dormant companies?

A: Yes, dormant companies must still submit annual returns and maintain statutory records.


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Sum & Sam Professional Service Limited ("Sum & Sam") is a Hong Kong-based company established in 2019, holding a Trust or Company Service Provider (TCSP) licence (Licence No. TC008190). Specializing in company secretarial services, corporate consulting, compliance, accounting, and licensing solutions, Sum & Sam offers a one-stop professional service tailored to meet the diverse needs of its clients. With a team of seasoned experts boasting over 30 years of experience in finance, compliance, and accounting, the company is committed to delivering high-quality, confidential, and client-focused solutions. Sum & Sam prioritizes integrity, professionalism, and customer satisfaction, ensuring the best outcomes for businesses in Hong Kong and beyond.


*Disclaimer: The information provided here is for general informational purposes only and does not constitute professional advice. Sum & Sam Professional Service Limited makes no representations or warranties regarding the accuracy, completeness, or suitability of the information for any specific purpose. For tailored advice, please consult our professional team directly.


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了解公司秘書服務如何協助企業符合法規、管理公司治理及避免罰款。


什麼是公司秘書服務？

公司秘書服務確保企業遵守法定及監管要求。公司秘書是企業治理的核心角色，負責申報文件、保存記錄及與政府部門溝通。


公司秘書的主要職責

  1. 法定合規:

    • 提交周年申報表，更新公司註冊資料（例如香港公司註冊處）。

    • 維護董事、股東及重要控制人登記冊。

  2. 治理支援:

    • 籌備董事會及股東會議、撰寫會議記錄，確保遵守公司章程。

  3. 法規更新:

    • 監察公司法變動並提供應對建議。

  4. 文件管理:

    • 妥善保管公司印章、股份證書及法定記錄。

  5. 披露義務:

    • 處理董事變更、股本變動或註冊地址更新等申報。


為何公司秘書服務如此重要？

  • 避免法律後果: 逾期提交文件（如周年申報表）可能導致罰款或檢控。

  • 提升企業管治: 加強對投資者及持份者的透明度。

  • 專注核心業務: 由深與傑處理行政工作，管理層可全力拓展業務。

 

不合規的後果

  • 罰款、法律訴訟或公司除名。

  • 損害企業聲譽及投資者信心。

  • 營運中斷（如銀行賬戶被凍結）。


常見問題

Q1: 公司董事可以兼任公司秘書嗎？

A: 在香港，董事僅在身為香港居民時可兼任公司秘書。如公司僅有一位董事，該董事便不可兼任公司秘書一職。上市公司秘書須獨立委任。


Q2: 周年申報表需多久提交一次？

A: 香港私人公司須於成立周年後42日內提交。


Q3: 休眠公司需要秘書服務嗎？

A: 需要，休眠公司仍須提交周年申報表及保存法定記錄。


結論

公司秘書服務是企業合法營運及風險管理的基石。選擇專業服務商，可確保合規無憂，助力企業穩健發展。


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深與傑專業服務有限公司（「深與傑」）是一家2019年成立於香港的專業服務公司，持有信託或公司服務提供者（TCSP）牌照（牌照編號：TC008190），專注於公司秘書服務、企業諮詢、合規審查、會計及業務牌照申請等一站式解決方案。憑藉團隊在金融、合規及會計領域逾30年的豐富經驗，深與傑致力以誠信、專業和客戶需求為核心，為企業提供高質量、保密且定制化的服務。我們注重客戶滿意度，通過嚴格的內部質量控制及持續溝通，為香港及海外企業創造最佳商業實踐。


*免責聲明：本文內容僅供一般參考，不構成專業意見或建議。深與傑專業服務有限公司不對信息的準確性、完整性或適用性作任何明示或暗示的保證。如需具體業務諮詢或解決方案，請直接聯繫我們的專業團隊以獲取量身定制的服務。

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